A dedicated board portal functions as a central platform to update, remind, and share documents, agendas and other data. It streamlines the entire process and ensures that the governance standards are adhered to. The best solutions are designed with a focus on user experience, supporting users of all levels of technology comfort. They also safeguard against cyberthreats that affect non-profit organizations by providing granular permissions management and strong security features like encryption and secure app hosting.
It can be difficult for boards to keep up with changes in documents when they depend on file-sharing or email services. With dedicated board software, users can access the most recent version of files from any device, anytime – and even set a continuously updated link to share with the stakeholders. This keeps everyone informed and reduces time spent by staff preparing for meetings.
A good solution will not only store and distribute materials for meetings, board documents and other information but also make it easy for directors, either online or offline, to collaborate on documents using real-time software such as page synchronisation tools, laser pointer and private annotations. It also allows boards to cast votes, examine actions items and make the decisions of a central dashboard.
A great solution provides a high-quality unified videoconferencing platform that is integrated with the board portal and allows users to work in real time without switching between different applications. It should also offer an array of support services to assist users in making the most out of the technology and avoid costly errors. Also, it should offer a choice of data storage locations to ensure compliance with local laws, and also the capability to quickly and easily export data in an format that can be used by auditors.